Last Updated: June 15, 2026
The Sculpting Coach ("we," "us," or "our") operates the website thesculptingcoach.com and provides diet and fitness coaching services to clients across the United States. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our mobile applications, subscribe to our services, or otherwise interact with us.
We are committed to protecting your privacy and handling your personal data responsibly. Please read this Privacy Policy carefully. By using our Services, you consent to the practices described in this policy. If you do not agree with our policies, please do not use our Services.
1. Information We Collect
1.1 Information You Provide Directly
We collect information that you voluntarily provide when you:
- Create an account: Name, email address, password, and profile information
- Subscribe to a plan: Payment information (processed by our secure payment provider), billing details
- Complete health questionnaires: Age, weight, height, fitness goals, dietary preferences, allergies, medical history relevant to coaching
- Contact us: Name, email, phone number (optional), and message content
- Subscribe to newsletters: Email address and communication preferences
- Participate in classes or coaching: Attendance records, progress data, feedback, and communications with coaches
- Post reviews or community content: User-generated text, images, and ratings
1.2 Information Collected Automatically
When you access our website or use our Services, we may automatically collect:
- Device information: IP address, browser type, operating system, device identifiers
- Usage data: Pages visited, time spent, click patterns, referral sources, search queries within our site
- Location data: General geographic location derived from IP address (city/state level)
- Cookies and tracking technologies: See Section 6 for details on cookies
- Workout and nutrition tracking data: Exercise logs, meal entries, body measurements entered in our app
1.3 Information from Third Parties
We may receive information about you from third-party sources including:
- Payment processors (transaction confirmation, not full card details)
- Social media platforms if you connect your accounts or interact with our social pages
- Analytics providers (aggregated usage statistics)
- Marketing partners (with your consent)
2. How We Use Your Information
We use the information we collect for the following purposes:
- Provide and personalize Services: Create customized meal plans, workout programs, and coaching experiences tailored to your goals and health profile
- Process transactions: Manage subscriptions, billing, and payment processing
- Communicate with you: Send service-related emails, coaching updates, class reminders, and respond to inquiries
- Marketing (with consent): Send newsletters, promotional offers, and wellness tips. You may opt out at any time
- Improve our Services: Analyze usage patterns to enhance our website, programs, and user experience
- Ensure safety: Monitor for fraudulent activity, enforce our Terms of Service, and protect user safety
- Legal compliance: Comply with applicable laws, regulations, and legal processes
- Research and analytics: Generate anonymized, aggregated data for internal research and service improvement
3. How We Share Your Information
We do not sell your personal information. We may share your information in the following circumstances:
- Service providers: Third-party vendors who perform services on our behalf (payment processing, email delivery, hosting, analytics, customer support). These providers are contractually obligated to protect your data
- Coaches and trainers: Your assigned coach receives relevant health and fitness information to provide personalized coaching
- Business transfers: In connection with a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity
- Legal requirements: When required by law, court order, or government request, or to protect our rights, safety, or property
- With your consent: When you explicitly authorize us to share your information with a third party
4. Health Information Privacy
We understand that health and fitness data is particularly sensitive. While The Sculpting Coach is not a covered entity under HIPAA, we treat your health-related information with the highest level of care:
- Health questionnaires and body composition data are encrypted in transit and at rest
- Access to health data is restricted to your assigned coach and authorized personnel
- We do not share identifiable health information with advertisers or data brokers
- You may request deletion of your health data at any time (subject to legal retention requirements)
5. Data Retention
We retain your personal information for as long as necessary to provide our Services and fulfill the purposes described in this policy. Specific retention periods include:
- Account data: Retained while your account is active and for up to three (3) years after account closure
- Transaction records: Retained for seven (7) years for tax and legal compliance
- Health and fitness data: Retained while your account is active; deleted within ninety (90) days of account closure upon request
- Marketing data: Retained until you unsubscribe or request deletion
- Analytics data: Aggregated and anonymized data may be retained indefinitely
6. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience on our website:
- Essential cookies: Required for website functionality, authentication, and security
- Analytics cookies: Help us understand how visitors use our site (e.g., Google Analytics)
- Preference cookies: Remember your settings and preferences
- Marketing cookies: Used to deliver relevant advertisements (only with your consent)
You can control cookies through your browser settings. Disabling certain cookies may affect website functionality. We also honor Do Not Track signals where technically feasible.
7. Your Privacy Rights
Depending on your state of residence, you may have the following rights regarding your personal information:
- Right to access: Request a copy of the personal information we hold about you
- Right to correction: Request correction of inaccurate or incomplete information
- Right to deletion: Request deletion of your personal information (subject to legal exceptions)
- Right to portability: Request your data in a structured, machine-readable format
- Right to opt-out: Opt out of marketing communications and certain data processing activities
- Right to non-discrimination: We will not discriminate against you for exercising your privacy rights
California residents have additional rights under the California Consumer Privacy Act (CCPA/CPRA). Virginia, Colorado, Connecticut, and other state residents may have rights under their respective state privacy laws. To exercise any of these rights, contact us at hello@thesculptingcoach.com or use our Contact Us form.
8. Children's Privacy
Our Services are not directed to individuals under the age of eighteen (18). We do not knowingly collect personal information from children. If we become aware that we have collected information from a child under 18, we will take steps to delete that information promptly. If you believe a child has provided us with personal information, please contact us immediately.
9. Data Security
We implement appropriate technical and organizational security measures to protect your personal information, including:
- SSL/TLS encryption for data transmitted between your browser and our servers
- Encryption of sensitive data at rest
- Regular security assessments and vulnerability testing
- Access controls limiting employee access to personal data on a need-to-know basis
- Secure payment processing through PCI-DSS compliant providers
- Employee training on data protection and privacy practices
While we strive to protect your information, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security but are committed to promptly addressing any security incidents.
10. International Data Transfers
Our Services are primarily operated in the United States. If you access our Services from outside the US, your information may be transferred to, stored, and processed in the United States. By using our Services, you consent to the transfer of your information to the US, which may have different data protection laws than your country of residence.
11. Third-Party Links
Our website may contain links to third-party websites, apps, or services. We are not responsible for the privacy practices of these third parties. We encourage you to read the privacy policies of any third-party sites you visit.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by posting the updated policy on our website with a revised "Last Updated" date and, where appropriate, by sending you an email notification. Your continued use of our Services after changes become effective constitutes acceptance of the updated policy.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
We will respond to your inquiry within thirty (30) days.
